Collection of Personal Data
The collection of personal data is intended to fulfill the Platform's mission: to ensure the complete management of the digital publishing process, including peer review.
In fulfilling its mission, the Platform is therefore likely to collect both data of a strictly nominative nature, for example: surname, first name, physical or electronic address, telephone number, date of birth, academic or professional affiliation, country, working languages, but may also collect qualitative data.
Respect for privacy
Université Laval and its authorized personnel are committed to protecting personal information and respecting privacy. The right to privacy is protected in Quebec by articles 3, 35 and 36 of the Civil Code of Quebec and article 5 of the Charter of Human Rights and Freedoms.
Responsibility for the protection of personal data
User Responsibility for Personal Data
All users are responsible for the protection of their personal data on the Platform. Users agree to read and comply with the Information Security Policy (hereinafter "the Policy") and the Information Security Regulations for the Use of Information Assets of Université Laval (hereinafter "the Regulations").
Protection of personal data
Université Laval stores, processes and communicates information in various forms and through various platforms and websites. It recognizes that this information, which is essential to its administrative, teaching and research activities, must be used appropriately and protected throughout its life cycle.
Access to Personal Data
Only authorized personnel may have access to personal data. The University ensures that these individuals have standing to access such information and that access is necessary to perform their duties.
The personal information you agree to provide on the Université Laval Web sites must be true, accurate, up-to-date and complete
Disclosure of personal information
The use and disclosure of personal information at Université Laval takes into account the privacy rights of individuals with respect to the personal information they agree to provide and the need of organizations to collect, use or disclose such information for purposes that a reasonable person would consider appropriate in the circumstances.
Management and retention of personal information
Université Laval has adopted an Information Security Policy and is subject to the Act respecting Access to documents held by public bodies and the Protection of personal information (chapter A-2.1). The Act applies to documents held by Université Laval in the performance of its duties, whether the retention of information assets is ensured by itself or by the Platform
Transfer of personal data
Those responsible for processing personal data reserve the right to transfer this information to partners whose purposes are compatible with the mission of the Platform and for which the data was originally collected.
Processing for archival purposes in the public interest, for scientific or historical research purposes, or for statistical purposes should be considered a compatible lawful processing operation.
The use of data for commercial purposes is totally prohibited.
Suspension of access to personal data
The users of the Platform have the right to obtain from the data controller the suspension of access to their personal data, as soon as possible, when:
- The personal data are no longer necessary for the purposes for which they were collected;
- The Journal no longer wishes to use the service offered by the Platform;
- The data subject withdraws his or her consent following unlawful processing of the personal data:
- when the data is used for purposes other than those for which it was collected;
- when the processing of the collected data is contrary to the Information Security Policy of Laval University;
- when the processing of the data collected is contrary to applicable laws and regulations.
The suspension of access to personal data is equivalent to the unavailability of the data to users. Only those in charge of the Platform will retain access to it for the purposes of administering the Platform.
Lifetime of Personal Data
The Library retains Personal Data for as long as it is required for the purposes for which it was originally collected. The controller undertakes to destroy Personal Data as soon as possible if it is no longer required for the purposes for which it was collected.